We are committed to protecting the privacy of visitors to our website. This privacy notice applies to personal information collected through our website and any of its sub-sites.
Collecting personal information
We collect your personal information in order to fulfil the legislative requirements of our Business, including information about your:
- contact information
- computer or network
- interactions with us
- billing or purchase information
Providing some information is optional. We keep your information safe by using secure systems and processes including policy and ensure secure access to your information by authorised staff only.
Information held in relation to newsletter subscriptions
We provide email subscription options for updates on various topics. Subscription to email updates is optional, and users can unsubscribe at any time.
Information held in relation to submissions
Information held in relation to a submission or further submission on a Plan or Plan Change may be made available in printed or digital documents, and may show up in minutes or agendas. There are limited circumstances when your submission or your details can be kept confidential. If you consider you have compelling reasons why your submission or your contact details should be kept confidential, please contact us.
Access to your personal information we hold
You have the right to ask for a copy of any personal information we hold about you, and to ask for it to be corrected if you think it is wrong. If you'd like to ask for a copy of your information, or have it corrected, please contact us at firstname.lastname@example.org, or 0800 76 88 45 or write to:
The Privacy Officer
Private Bag 90116
You can also use the Privacy Commissioner's online tool AboutMe to ask about your personal information we hold.
If you are concerned that we may have breached the Privacy Act or if you are not sure of our obligations, you can call the Privacy Commissioner's Privacy Hotline: 0800 803 909.
CCTV cameras in Environment Southland buildings
Environment Southland has installed closed circuit television (CCTV) cameras in its reception to monitor the area for security and safety purposes. The cameras operate 24 hours, 7 days a week, and may record footage of you while you are in the reception area.
The cameras are being used to ensure staff and public safety, as well to prevent damage in any way to council property, its staff and any members of the public visiting the council building.
CCTV footage may be used by council for investigating and managing criminal activity, health and safety issues, training purposes, emergency situations and the damage and /or recovery of council and public property in the vicinity of the council building.
Information obtained by the CCTV cameras will be reviewed by authorised council staff members (including General Manager People & Capability if a staff member is involved), Environment Southland councillors, and if considered necessary, council’s legal advisors.
In the event of some unlawful activity being carried out on the premises, and it being recorded on the CCTV cameras, council may pass that footage over to the police or other related agencies for the purpose of an investigation.
Any individual who is recorded by our CCTV cameras has the right to access that footage and to make any corrections so long as that information relates to the individual. CCTV footage will be retained for 30 days and there is no guarantee that this information will still be available at the time an individual wants access.
Monitoring and use of images is carried out in accordance with the Privacy Act 1993.
Anyone with any queries regarding operation of the CCTV cameras can contact Environment Southland’s privacy officer on 0800 76 88 45 or email@example.com
Improving this website
When you use the online feedback form, the enquiries are stored and analysed for the purposes of improving this website.
We also collect statistical information about your visit to help improve the site. This information is aggregated and doesn't identify you personally. It includes:
- your IP address;
- the search terms you used;
- the pages you accessed on this website and the links you clicked on;
- the date and time you visited the website;
- the referring site (if any) through which you clicked through to this site;
- your operating system (e.g. Windows, Mac, Android);
- the type of web browser you use (e.g. Internet Explorer, Chrome, Mozilla Firefox);
- other things like your screen resolution and the language setting of your browser.
This site generates persistent session cookies for the purpose of monitoring site usage. The cookies don't collect personal information. You can disable them or clear them out of your web browser without affecting your ability to use the site.