Terms of reference

Strategy and Policy Committee (Rautaki me Mahere)

Council assigns to the Committee responsibilities from time-to-time, and the Committee provides advice and reports back to Council on the following:

• provide governance oversight of the development, review, and proposed changes to regional and organisational Strategies, Policies, Plans, and By-laws, including new legislative and regulatory framework requirements and the Long-Term Plan;
• provide governance oversight into the monitoring the efficiency and effectiveness of regional and organisational Strategies, Policies, Plans, and Bylaws;
• the appointment of hearing committees or panels to hear submissions on regional Policies, Plans and Bylaws;
• provide governance oversight into consultation, engagement and partnership by the Council, including as related to regional and organisational Strategies, Policies, Plans and Bylaws;
• provide governance oversight into science and monitoring activities and information/findings, including as used to inform Council positions at a governance level and as inputs to Council’s Strategies, Policies, Plans and Bylaws This also includes the receipt, and if necessary, endorsement of, scientific studies/reports; receipt of SOE reports and/or score cards;
• the compiling of submissions to Government and other entities as needed (if the Council timetable does not provide for same); oversee Climate Change and Hazards strategic direction and resulting Science and Strategy, Policy and Planning programme of work, including integration into the Long-Term Plan and implementation of the new legislative and regulatory framework; and
• receive regular reporting from the Integrated Catchment Management Committee and the Regulatory Committee to consider insights, feedback and views on the efficiency and effectiveness of the Council’s Strategies, Policies, Plans and Bylaws;
• provide regular reporting to the Finance and Performance Committee, Risk and Assurance Committee and the Council on the efficiency and effectiveness of the functions listed in 1-8 above, and provide insights, feedback and views as required on the same.

Chair: Cr Lyndal Ludlow

Deputy Chair: Cr Ewan Mathieson

Members: Cr Paul Evans, Cr Alastair Gibson, Cr Roger Hodson, Cr Ewan Mathieson, Cr Phil Morrison, Cr Jon Pemberton, Cr David Rose, Cr Eric Roy, Cr Geoffrey Young, Cr Maurice Rodway, Chair Jeremy McPhail (ex officio), Mana Whenua Representative Stewart Bull.

Quorum: Seven

Integrated Catchment Management Committee │ Te Komiti whaitua whakakotahi ā rohe

Council assigns to the committee responsibilities from time to time, and the committee provides advice and reports back to Council on:

• Provide governance oversight and recommending programmes to advance the Council’s Integrated Catchment Management approach including (but not limited to):
  • catchment and floodplain management plans;
  • the management of Council’s lease land;
  • the Waituna catchment projects and programmes;
  • delivery of flood protection and drainage maintenance works, including government- funded projects
• Provide governance oversight of the operationalisation and non-regulatory implementation of regional and organisational Strategies, Policies, Plans, and Bylaws including (but not limited to):
  • pollution prevention, environmental education and land sustainability;
  • promotion of sustainable resource management practices;
  • the delivery of Climate Change and Hazards programmes of work;
  • non-regulatory elements of the Regional Forum’s recommendations.
• Managing relationship of Council with the Catchment Liaison Committees and Catchment Groups.
• Provide governance oversight of and recommending programmes of work related to the Biosecurity and Biodiversity activities including (but not limited to):
  • the Regional Pest Management Plan and Fiordland Pathways Management Plan;
  • Possum Control Areas and Wildings; and
  • Predator Free Rakiura.
• Provide feedback reporting to the Strategy & Policy Committee and Regulatory Committee on the efficiency and effectiveness of the Council’s Strategies, Policies, Plans and Bylaws

Chair: Cr Jon Pemberton

Deputy Chair: Cr Roger Hodson

Members: Cr Lyndal Ludlow, Cr Paul Evans, Cr Alastair Gibson, Cr Ewan Mathieson, Cr Phil Morrison, Cr David Rose, Cr Eric Roy, Cr Geoffrey Young, Cr Maurice Rodway, Chair Jeremy McPhail (ex officio), Mana Whenua Representative Rev Evelyn Cook.

Quorum: Seven

Finance and Performance Committee │Komiti pūtea, ngā mahinga hoki

Council assigns to the Committee responsibilities from time-to-time, and the Committee provides advice and reports to Council on:

• oversight of tasks associated with the development of organizational strategic plan;
• governance input into the development of output plans and budgets together with associated financial policies which support the delivery of the strategic plans, especially Long-term Plans and Annual Plans;
• governance oversight of performance reporting to Council regularly;
• making recommendations as required, relating to Local Government Act annual reporting and audit by:
  • reviewing periodic high level output reporting against targets and investigating areas of significant non-performance;
  • reviewing related financial performance against budget and investigating areas of significant non-performance;
• monitoring overall financial wellbeing against budget;
• governance oversight to the maintenance and development of corporate disciplines and infrastructure, including fleet facilities, systems, building, asset management and procurement;
• governance oversight to delegations of authority and associated internal organizational policy development.

Chairman: Cr Maurice Rodway

Deputy Chairman: Cr David Rose

Members: Cr Paul Evans, Cr Alastair Gibson, Cr Ewen Mathieson, Cr Phil Morrison, Chairman Jeremy McPhail (ex officio)

Quorum: Four

Risk and Assurance Committee │Komiti tūraru me te whakaaetanga

Council assigns to the Committee responsibilities from time-to-time, and the Committee provides advice and reports to Council on governance, risk management and internal control.

The Committee will review the effectiveness of the following aspects of governance, risk management and internal control:

1. oversight of risk management across Council (including Council-Controlled organisations). This incorporates corporate disciplines and systems and infrastructure and facilities, including:

• risk policy, framework and strategy;
• council’s “risk appetite” statement;
• the effectiveness of risk management and internal control systems including all material financial, operational, compliance and other material controls including health and safety and business continuity and resilience;
• new and/or emerging risks, and any subsequent changes to risk register;
• draw Council attention to any other issues that the committee believes may negatively impact attainment of organisational mission and/or goals.

2. internal and external audit and assurance, including:

• internal audit plans and programmes of work;
• assurance reports dealing with audit findings, conclusions and recommendations (including CCOs);
• management of the relationship with Council’s external auditors;
• management’s responsiveness to findings and recommendations;
• the Office of the Auditor General plans, findings and other matters of mutual interest.

3. integrity matters, including employee, contractor and elected member interests and ethics-based policies and issues.

4. monitoring of compliance with laws and regulations;

5. significant projects and/or programmes of work focussing on the appropriate management of risk;

6. Council’s compliance with the requirement to prepare external information through its Long term Plan, Annual Plan and Annual Report and other external reports required by statute.

Chairman: Andrew Douglas (Independent Appointee)

Deputy Chairman: Cr Lyndal Ludlow

Members: Cr Alastair Gibson, Cr Roger Hodson, Cr Jon Pemberton, Cr David Rose, Cr Maurice Rodway, Chairman Jeremy McPhail (ex officio)

Quorum: Four